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Administrative Assistant

SPM Group Ltd
Closing date
22 Feb 2024

Position:        Administration Assistant

Salary:            £23,000+ (Dependent on Experience)

Hours:            Full Time or Part-Time, considered

Holidays:        28 days (Includes bank holiday)/Discretionary December holiday Shutdown

Other: Hybrid Working, mostly working from Home

Commutable into offices in Marylebone, London and UK to support event.

Fixed Term Contract 1 Year with 6 Month Probation period, prospect of extending into a permanent position.

Does this sound like you or someone you know?

·      Passion for diversity, equity and inclusion?

·      Highly organised generally?

·      Experience of administration?

·      Good attention to detail?

·      High standard of verbal, written and interpersonal skills?

·      Socially savvy? Writing content?

·      Working on your own and delivering great teamworking results?

·      "Can do" attitude, cool under pressure, in the moment problem solving?

SPM needs you! As a valued member of the team, full training and ongoing support will be given. It is desirable that you have a passion for diversity and inclusion with a focus on creating Ethnic Minority equity and are open to helping organisations on their journey into changing culture through training we offer through our membership, events, and programmes.

Key Responsibilities

Assisting CEO

  • Calendar and Diary Management
  • Following up with clients
  • Updating timelines and events
  • Updating CRM tool Meeting notes and follow up, responding to queries
  • Updating Linkedin, reaching out to contacts

Supporting Content Production

  • Uploading content on Website (on wordpress)
  • Creating content, Writing Stories and Case Studies
  • Social Media posts; Linked In

Supporting Events

  • Design invitation and sending out on CRM (Canva or other)
  • Setting up Zoom/Teams meetings and webinars (training given)
  • Working on in person IIE Events and virtual workshops 
  • Admin and support on Programmes/Training Workshops
  • Creating PowerPoint presentations
  • Tracking Invitations and responses to dietary requirements via CRM
  • Printing Name badges, liaising with venue
  • Organising event logistics for conferences, mixers, roundtables and other meetings
  • Supporting other departments on Awards event  
  • Organising adhoc events, team meetings, staff team days

Supporting Team

  • Supporting Client Team Other activities to fulfil business needs

Skills and Experience

  • Awareness of Diversity and Inclusion, Race Agenda
  • Proactive, passionate, keen to learn, team player
  • Able to write content
  • PowerPoint and social media experience
  • "Can do" attitude
  • Appetite to learn and grow with the business
  • Bachelor's degree or equivalent experience
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Microsoft Office suite

To apply: Fill out an Application Form  

and send CV and covering letter to: [email protected]

Investing In Ethnicity

Investing in Ethnicity is a subsidiary of SPM Group Ltd. We are passionate about supporting organisations to change their culture. Some of our clients include large companies from a variety of sectors. You will represent us and our brand at all times.

Our websites;

Values & Culture

You will be part of our team at SPM Group. SPM Group has 20 years experience of Diversity and Inclusion. Our culture is all about inclusivity. We like to help each other out and collaborate on different projects. We hold the British LGBT Awards and the Ethnicity Awards every year to celebrate people, companies and campaigns in these strands of Diversity. We amplify under-represented voices and showcase role models and their stories. We understand by helping each other we can achieve more. We are curious and listen to understand. You are not expected to know everything. We are all on a journey and working in a nurturing environment is the best place to grow.

We embrace difference and that cuts across the board in everything that we do.

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