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Head of Facilities

Maritime and Coastguard Agency
Closing date
4 Dec 2023

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Job Details

Job summary

We welcome applications from allcommunities, and we don't discriminate against any identity. We're interested to hear from you, regardless of your background.

Do you have experience implementing facilities management?

Do you have exceptional interpersonal skills?

Do you have experience with managing large scale contracts?

If so, we are looking for a Head of Facilities to join us at the Maritime and Coastguard Agency (MCA) and we'd love to hear from you!

The Maritime and Coastguard Agency (MCA) implements the government's maritime safety policy in the United Kingdom and works to prevent the loss of life and occurrence of pollution on the coast and at sea.

Safer lives. Safer Ships. Cleaner Seas.

Our vision is to be a world-leading organisation, accelerating the transition to sustainable shipping with non-negotiable safety standards. We put our people, ourcustomers and our planet at the heart of everything we do.

Job description

MCA's Property and Facilities team are responsible for managing a diverse portfolio of c480 properties around the UK, to meet the requirements of HM Coastguard's Rescue Coordination sites, Coastguard Rescue Centres and radio sites, UK Survey and Inspection's Maritime Services Marine Offices and other key functions of the Maritime & Coastguard Agency (MCA) such as the Agency Headquarters.

The Head of Facilities has responsibility for the planning and delivery of MCA's facilities management strategy throughout its entire estate. Leading a small team to ensure that its property estate is properly maintained, compliant with all legal and statutory requirements in order to facilitate delivery of its business objectives.

Your responsibilities include but are not limited to:
  • Lead on MCA's Facilities Management Strategy to ensure that effective maintenance regimes are in place to enable the Agency to manage its properties safely, cost effectively and to the required standards to meet operational needs and expectations.
  • Lead on all transactions to deliver this strategy and managing the performance of the Total Facilities Management (TFM) supplier and all other required purchases and contracts.
  • Actively undertake and support audits of the Agency's buildings and facilities to ensure they are operating as intended, ensure the inspection regimes are being undertaken by and to the standard as required by the TFM and other contractors, the condition is as reported and any continuity plans and procedures are robust.
  • Ensure the organisation is statutorily compliant regarding Public Health, fire and life safety systems.
  • Plan, manage and undertake minor works and maintenance/refurbishment projects (particularly in relation to Mechanical and Electrical (M&E) type works which are not part of major multi-disciplinary type projects.

For further information about the role and responsibilities, please see the attached role profile.

Unless operational requirements for specific location and availability:

This role will be based in the Southampton HQ (or relevant office). MCA supports flexible working and operates a hybrid working model between home and office for this role, giving you greater flexibility over where and when you work.

The expectation is that you will spend a minimum 60% of your working time based at your principal workplace or out on official business. Details of the arrangement will be discussed further with your line manager.

Person specification

About you:
  • Educated to degree level with a recognised qualification or equivalent relevant experience in a building services engineering discipline.
  • Experience in strategic planning, developing and implementing facilities management strategies.
  • Comprehensive understanding of Health & Safety at Work Act, compliance requirements, building legislation, Construction and Design Management Regulations (CDM), Building Regulations and best practices to optimize plant and other systems.
  • Understanding of statutory compliance requirements particularly relating to Life Safety Systems, Public Health and Lifting Operations and Lifting Equipment Regulations (LOLER) as well as other key estate responsibilities.
  • An excellent knowledge of Building Management and Computer Aided FM systems.
  • Experience and proven track record in managing large scale TFM contracts.

Additional Information:
  • Occasional travel within the United Kingdom and overnight stays, sometimes at short notice.
  • Out of Hours working as required to meet urgent operational requirements and as part of an Out of Hours Rota.
  • Whilst we accept applicants on a part time basis, a minimum of 30 hours will be required for this vacancy.


We'll assess you against these behaviours during the selection process:
  • Delivering at Pace
  • Communicating and Influencing
  • Working Together
  • Developing Self and Others
  • Managing a Quality Service


Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window) , and will assess your Behaviours and Experience.

CV and Personal Statement:

Within your CV and personal statement please demonstrate your knowledge and experience of:
  • Preparing, developing and implementing facilities management strategies.
  • Understanding of Health & Safety at Work Act, compliance requirements, building legislation, Construction and Design Management Regulations (CDM), Building Regulations and best practices to optimize plant and other systems.
  • Experience of managing large scale TFM contracts.

Your personal statement will be limited to a maximum of 1,000 words.

The sift is due to take place on 5th and 6th December 2023.

Interviews/assessments are likely to be held week commencing 18th December 2023.

This interview be conducted via face to face at our Southampton office. Further details will be provided to you should you be selected for interview.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

The selection process will be designed specifically for the role. As a result, your assessment will include:
  • An interview with a presentation.

You're encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Reasonable Adjustments

As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.

Complete the Assistance required section in the Additional requirements page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if you're deaf, a Language Service Professional.

If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via . as soon as possible before the closing date to discuss your needs.

Document Accessibility

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

This job advert contains links to the DfT Careers website . Our website provides useful guidance and information that can support you during the application process. If you cannot access the information on our website for any reason, please email . for assistance

Further Information

For more information about how we hire, and for useful tips on submitting your application for this role, visit the How We Hire page of our DfT Careers website. You can find detailed information about the recruitment process and what to expect when applying for a role.

Pre-employment Checking

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant's details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.

Feedback will only be provided if you attend an interview or assessment.


Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:
  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window) .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.


The Maritime and Coastguard Agency (MCA) is an executive agency of the United Kingdom working to prevent the loss of lives at sea and is responsible for implementing British and international maritime law and safety policy. It is also responsible for land based search and rescue helicopter operations from 2015.

Its responsibilities include coordinating search and rescue (SAR) on the coastline and at sea through His Majesty's Coastguard (HMCG), ensuring that ships meet international and UK safety standards, monitoring and preventing coastal water pollution and testing and issuing Merchant Navy Certificates of Competency (licences) for ships' officers and crew to STCW requirements The organisation is led by Virginia McVea, its Chief Executive, who took up post in February 2023.The MCA are chiefly responsible for the syllabus and national training standards issued by the Merchant Navy Training Board (based at the UK Chamber of Shipping).

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