The Willmott Dixon preconstruction team are vital link between our customer and ensuring a project is ready to go live. We are currently looking to recruit a Document Controller to join our team in Bristol (Pill). We are looking for someone who will naturally align themselves with our commitment to customer service, quality and our culture. Reporting to the Head of Design, the successful candidate will support team members in maintaining the smooth running of the administration function and will be working closely with the design team.

Key responsibilities

• Review incoming information on Viewpoint and checking for document upload errors and file naming compliance
• Assist members of the team internally and externally with project document control such as file and folder management, ensuring notifications are sent for new documents and keeping drawing folders up to date
• Send out invitations to Viewpoint and ensuring correct permissions
• 'Troubleshoot' user issues with Viewpoint
• Chase outstanding RFIs/document issue and send out regular status reports
• Ensure that the 'S' drive project folders are populated with correct documentation and monitoring compliance
• Support MiRisk data input
• Review the status of project control documents
• Assist with the formatting of RIBA Stage end reports
• Collate Design Manager end of month progress reports for each project
• Other administrative tasks as necessary
• Provide training to external parties and new employees on both the S drive and Viewpoint

Essential and Desirable Criteria

The ideal candidate:

• A proven proactive approach to internal and external customer service
• Support team members in maintaining smooth running of the administration function
• Proficient user of Viewpoint (4 project) Software
• Proven experience of using Microsoft Office and other packages for the collation of data
• Ability to multi-task and organise documents/files proficiently
• Have a proven ability to communicate with people at all levels of an organisation
• Ability to prioritise and manage time efficiently.

In return we offer We reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, discounted or full private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel.

Additional Information At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support agile working wherever possible. We are a proud member of the Disability Confident Scheme.

About Us With 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive. Construction is changing and we are at the forefront of that change. Pioneering new ways to build, innovating the way construction is viewed and establishing ourselves as one of the top employers in any industry. It truly is an amazing company in one of the most exciting industries with a vast array of professional career paths. Adding to that our numerous people awards, we understand everyone has a unique potential and ability to make a difference and succeed; if you want your skills developed and talent recognised, why not join our business! Willmott Dixon was awarded 5th place in the Sunday Times Best Companies Top 100 (2020) to work for, the Times Top 50 Employers for Women 2022 and is the first major contractor and developer to win a Queen's Award for Enterprise in the category of sustainable development.