Senior Project Support Officer - Flexible Working Available
About the job
At BEIS, we are leading the UK’s recovery from coronavirus and are building a stronger, greener country. Our varied work makes a real difference to people across the UK and internationally. This is a fantastic opportunity to become part of the BEIS team and our exciting mission!
We lead on the UK’s commitments to tackle climate change and drive green economic growth. We support businesses to create jobs and increase opportunity in regions across the UK. We also encourage investment and innovation to make the UK a science superpower producing research that will improve lives.
Our Inclusive Environment
We are building an inclusive culture to make BEIS a brilliant place to work where our people feel valued, have a voice and can be their authentic selves. We value difference and diversity, not only because we believe it is the right thing to do, but because it will help us be more innovative and make better decisions.
We offer first-class flexible working benefits, excellent employee well-being support and a great pension. We are fortunate to have a range of excellent staff networks and are proud to be a Disability Confident Leader employer. We will support talented people from all backgrounds to build a career and thrive.
We actively welcome applications from anyone who shares our commitment to inclusion. We will fully support candidates with a disability or long-term condition who require adjustments in our recruitment process. Job description
The Role & Our Team
Do you want to be part of some of the most fascinating and complex projects in government today?
If so, our Senior Project Support Officer roles are a great opportunity to support multiple priority projects within BEIS! For example, you could contribute to delivering creative climate change solutions, building future economic partnerships with other nations or implementing the UK industrial strategy.
Our project delivery community includes colleagues who work on delivering change through projects, programmes and portfolios. We believe that a friendly workplace nurtures success, so expect a sociable and positive team. We encourage everyone to ask questions, put forward their ideas, and to be generous when sharing their knowledge. We expect our team to maintain Continuous Professional Development and be active members of the profession.
Our varied team consists of professional project and programme managers, project specialists e.g. Risk Managers, PMO Managers, Governance, Reporting Managers and PMO Support. We often collaborate with colleagues from other professions such as policy, analysis, digital, continuous improvement, finance, HR, commercial and legal.
• Stakeholder Management - ensure responsibilities and needs are understood and addressed in reporting arrangements. Develop peer networks across the department.
• Risks and Issues - identify threats to delivery, working with risk managers to monitor and evaluate risks. Manage reporting on issues and risks as appropriate.
• Delivery & Leadership - lead on planning activity and work with the project to support delivery of the business case benefits and outcomes. Encourage the use of good practice in planning and reporting. Provide expert advice for team members and project community.
• Building Capability - use your project delivery experience and knowledge to provide guidance and support to colleagues.
• Knowledge Management - ensure that all programme information and metrics are up to date and accurate.
• Planning and scheduling - challenge and test project assumptions to ensure that plans are realistic and achievable. Support the project manager to identify options to optimise delivery through resource smoothing, resource levelling and rescheduling of activities. Develop the breakdown structures, quality criteria, product descriptions and monitoring strategy.
• Monitoring and reporting - maintain project controls and support teams to prepare project performance reports. Constructively challenge colleagues (including at senior level) as required.
• Governance - support function of various boards and forums on behalf of the programme and projects. Act as a lead point of contact for governance and reporting.
• Communication - lead on briefings to senior colleagues ahead of attending governance boards.
We are looking for someone who:
• has been involved in the delivery of projects and understands project methodologies. For example, around planning, stakeholder engagement, governance, managing risks, issues and benefits.
• has knowledge and previous experience of successfully supporting colleagues to deliver projects.
• enjoys building and improving relationships with others, keeping those who need to know aware of emerging issues and trends within the project.
• can plan and coordinate complex workloads, prioritising and delivering outputs in a fast-paced and changeable working environment.
• has effective interpersonal skills, written and verbal communication skills, presentation and collaborative team-working skills
We will help you achieve a relevant qualification in post if you don't have one. However, it would be an advantage if you have a recognised accreditation in professional project management such as: PRINCE2 Practitioner, Managing Successful Programmes Practitioner or APM Practitioner Qualification.
Our Learning Offer
One of the benefits of joining our profession are our excellent capability initiatives to support your career development. These include specialist seminars, a buddy network for new starters, a wide range of qualifications including the opportunity to undertake a BSc (Hons) Project Management Degree Apprenticeship (where relevant for the applicant and the role). We also provide mentoring programmes, networking and peer-to-peer learning.
The successful candidate may be eligible for a £1500 pay enhancement, subject to having a valid qualification and project delivery experience.
For further information please visit https://www.gov.uk/government/publications/project-delivery-capability-framework-for-civil-servants
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Working Together
- Managing a Quality Service
We only ask for evidence of these behaviours on your application form:
- Making Effective Decisions
We'll assess you against these technical skills during the selection process:
- Planning and Scheduling
BEIS offers a competitive mix of benefits including:
• A culture of flexible working, such as job sharing, home working and compressed hours;
• A hybrid office/home based working model where staff will spend a norm of 40-60% of their time in the office (minimum of 40%) over a month with flex dependent on balancing business and individual need (from September 2021, depending on how the public health guidance evolves);
• Automatic enrolment into the Civil Service Pension Scheme;
• A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30;
• An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue;
• Access to a range of retail, travel and lifestyle employee discounts.
Things you need to know Security
Successful candidates must pass a disclosure and barring security check.
People working with government assets must complete basic personnel security standard checks.
Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours, Strengths, Experience and Technical skills.
As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.
Your personal statement (no more than 250 words) should answer the following:
Please give an example of when you have managed a Project or Programme risk, the steps you took and how the mitigating actions helped with the outcomes?
Candidates will be sifted on CV and personal statements.
In the event of a large number of applicants, applications will be sifted using personal statements.
The interview will consist of behavioural, technical and strength-based questions.
Interviewees will be asked to deliver a presentation; further details will be provided nearer the time.
Expected Timeline subject to change
Sift: w/c 21 June 2021
Interviews: w/c 5 and 12 July 2021
Interview Location - MS Teams
Expected start: August 2021
Candidates are asked to note the above timetable, exercising flexibility through the recruitment and selection process.
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
• Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs.
• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
If successful and transferring from another Government Department a criminal record check may be carried out.
Any move to the Department for Business, Energy and Industrial Strategy from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
A reserve list will be held for a period of 12 months from which further appointments can be made.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
BEIS does not normally offer full home working (i.e. working at home); but we do offer a variety of flexible working options (including occasionally working from home).
Please note that BEIS does not hold a licence to sponsor visa applications.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms directly. If you will be doing this, please advise Government Recruitment Service of your intention by emailing [email protected] stating the job reference number in the subject heading.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
New entrants are expected to join on the minimum of the pay band.
Feedback will only be provided if you attend an interview or assessment.
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with (or eligible for) status under the European Union Settlement Scheme (EUSS)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Apply and further information
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Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel that your application has not been treated in accordance with the recruitment principles, and wish to make a complaint, then you should contact in the first instance [email protected] If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: Click here to visit Civil Service Commission/Complaints