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Business Unit Support Officer - Flexible Working Available

Employer
Maritime and Coastguard Agency
Location
Southampton, Hampshire
Salary
£21,591
Closing date
14 Dec 2020

Job Details

Location

Southampton, South East, SO15 1EG

About the job

We welcome applications from all communities and we don’t discriminate against any identity. We’re interested to hear from you, regardless of your background.

Do you enjoy planning and organising?

Can you effectively manage and prioritise work?

If so, we would like you to apply for our Business Unit Support Officer role here at the MCA!

Job description

As part of the UK Maritime Services (UKMS) Directorate in the Business Unit you will provide support across a wide range of tasks, including a secretariat service to the Director of UK Maritime Services and the wider team to help them meet critical business requirements.

The Business Unit supports business planning, financial & resource management, risk management and the business of UKMS meetings, including Management Board meetings.

This is an exciting role which will give you experience of different strands of administrative services, from business support to finance to business planning, allowing for a varied and interesting role.
 

Responsibilities

Responsibilities can include, but are not limited to:

- Providing support to the Director of UK Maritime Services, which includes proactive diary management and arranging meetings with best utilisation of time.
- Compile and keep updated monitoring spreadsheets for expenditure within the Business Unit
- Dealing with general queries from both internal and external customers on the telephone, email and in person;
including on behalf of the director.
- Proactively collate statistics from other Directorate teams to assist in the production of monthly monitoring reports.

About You

You will be highly organised to prioritise your work efficiently with the versatility to multi task. You can be adaptable, recognising changing priorities reacting to them to effectively plan and organise workloads accordingly.

You will be able to confidently approach and work with staff at any seniority level, knowing when discretion is essential as you will have access to sensitive material.

Demonstrable knowledge and experience in the use of Microsoft Office packages including Word and Excel is useful for this role.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Working Together
  • Communicating and Influencing
  • Seeing the Big Picture
  • Delivering at Pace

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out what it's like to work at the Maritime and Coastguard Agency

Things you need to know Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.

We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

As part of the application process you will be required to provide a CV and Statement of Suitability. When considering your experience, please tailor your Statement of Suitability to evidence the following:

-How you have prioritised tasks
- How you have gathered information to assist someone else
- How you have arranged meetings or appointments

This vacancy is using Success Profiles. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

The sift is due to take place w/c 14th December 2020.

Interviews will be held w/c 11th January 2021.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
The selection process will be designed specifically for the role. As a result, your assessment could include:
• an interview

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Further Information

To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.

Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.

Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email [email protected] for assistance.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants Job contact : Name :   Adam Chalmers Email :   [email protected]   Recruitment team : Email :   [email protected] Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission

Company

The Maritime and Coastguard Agency (MCA) is an executive agency of the United Kingdom working to prevent the loss of lives at sea and is responsible for implementing British and international maritime law and safety policy. It is also responsible for land based search and rescue helicopter operations from 2015.

Its responsibilities include coordinating search and rescue (SAR) on the coastline and at sea through His Majesty's Coastguard (HMCG), ensuring that ships meet international and UK safety standards, monitoring and preventing coastal water pollution and testing and issuing Merchant Navy Certificates of Competency (licences) for ships' officers and crew to STCW requirements The organisation is led by Virginia McVea, its Chief Executive, who took up post in February 2023.The MCA are chiefly responsible for the syllabus and national training standards issued by the Merchant Navy Training Board (based at the UK Chamber of Shipping).

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