Executive Assistant, Real Estate

05 Jun 2020
05 Jul 2020
Full Time
Contract Type

We recognise that flexibility comes in a variety of forms. Talk to us about what flexibility you need.

Macquarie Capital is looking for an Executive Assistant to support their Principal Finance business, specifically joining the Real Estate team.

As an Executive Assistant in the Real Estate team, the work that you will be involved in is fast paced and varied. You will be expected to take ownership of multiple diaries and the teams frequent travel arrangements.

If you are an Executive Assistant with an organised, proactive and personable approach, and can work consistently to coordinate on a global level then please apply now.

Your responsibilities will include working closely with other Executive Assistants in the team and you will also coordinate team and client events, as well as helping to oversee the day to day running of the office.

You will also be involved in:

  • assisting the Real Estate Team, a local team of 5
  • extensive diary management including various time zones
  • booking and confirming travel arrangements including flights, accommodation, visas, transfers, meetings and restaurants
  • meeting and contact management on salesforce
  • event management and coordination
  • managing phone calls, taking messages and redirecting when necessary
  • assisting new starter set-ups, transfers, visitors and exits
  • ad hoc requests for the broader team
  • compilation and processing of expenses on Concur
  • processing purchase orders and invoices on Coupa; ensuring approvals are actioned as needed
  • printing and binding documents, scanning where required

providing support and assist with overflow work for other Executive Assistants.


  • To be successful in this role you will:
  • be highly organised and have excellent time management skills
  • have the ability to work well under pressure, manage a high workload, conflicting priorities and deadlines effectively
  • be resourceful and have the ability to work independently as well as within a team
  • have excellent verbal and written communication skills
  • be a positive and approachable individual with the willingness to go beyond the scope of the usual job description
  • have advanced skills in Outlook, Excel, MS Word and PowerPoint.


If this sounds like your next role, then please apply now.

About Macquarie Capital

Macquarie Capital offers global capability in M&A Advisory, Debt and Equity Capital Markets, Principal Finance, and Equity Trading and Research underpinned by deep specialist expertise across a range of sectors. Our people are empowered to think innovatively to address client challenges and originate opportunities, thinking beyond individual transactions to become a trusted adviser and partner over the long haul. From origination to execution, our unique combination of ideas, capital and expertise is transforming opportunity into reality for our clients and partners around the world.

With staff in 35 offices transacting across 31 countries, Macquarie Capital is a truly global business. A role in the team will expose you to a dynamic working environment and the opportunity to contribute to high-profile transactions whilst working in a business with the best people in the industry.

Our commitment to Diversity and Inclusion 

Macquarie understands the importance of diversity and inclusion - our long history of success has come from being different. At Macquarie we value the innovation and creativity that diversity of thought brings. The one thing we all have in common is our focus on high performance. If you're capable, motivated and can deliver, we want you on our team.

Macquarie is an equal opportunities employer and does not discriminate on the grounds of age, disability, sex, sexual orientation, gender reassignment, gender identity, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.


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