HR Project Management and Co-ordination (Contract)

THE ROLE AND TEAM

The HR Operations team is responsible for SVB’s Global HR operations. The Policy, Projects and Risk team sits within HR Operations. The role reports into the Director of HR Projects, Policy and Risk provides the opportunity to work on a truly global scale with colleagues across regions, including EMEA, India, Canada and US.

You will provide essential project management and co-ordination support across the Policy, Projects and Risk team. As part of a high performing, fast paced team you will be exposed to many areas of HR. You will take the leading role with some smaller HR projects and also provide support to larger scale projects.

The role is available on a full-time basis (40 hours per week) or part time (4 days a week) over a 6-month period initially. Full-time is preferred. The role has flexibility to allow working from home some days, on others travel to the London office (based in Moorgate) would be required. The hours for the role are 9am to 6pm or 9:30am to 6:30pm. At the current time, all work is done from home due to COVID-19.

RESPONSIBILITIES:

• You will support the Policy, Projects and Risk team to effectively lead and support on projects, this will include;

- Running projects and leading project meetings

- Scheduling meetings related to projects on behalf of the project manager

- Devising and owning project plans and revising as appropriate to meet changing needs and requirements

- Planning project activities, ensuring key milestones are identified whilst seeking input from relevant stakeholders

- Ensuring project documentation are complete, current and stored appropriately

- Tracking progress and completion of project deliverables

- Ensuring any concerns, dependencies or business risks are escalated appropriately

- Working with various stakeholders including the cross-functional HR SME groups, other non-HR stakeholders i.e. Risk and Compliance, as well as both internal and external legal counsels

- Ensuring risk and controls are established and maintained - Reviewing and updating relevant policies and procedures with input from relevant stakeholders

• Develop and produce presentation decks, ability to create professional looking slides with a high attention to detail is important

• Provide status updates and other project data for management reporting

• Provide project support across the Policy, Projects and Risk team on larger scale projects

• Support the team by managing the weekly team meeting agenda’s and organising the Microsoft teams site

• Completing administrative tasks such as consolidating and submitting expense reports

• Supporting the team with other ad-hoc deliverables as needed SKILLS AND REQUIREMENTS

• Bachelor’s degree or equivalent education, specifically in Business / HR is preferable

• A proven background in managing projects with a keen understanding of project management best practice

• An ability to work autonomously in completing assigned duties (with support and direction from the team and HR Director)

• Strong organisational and time management skills – the individual must have the ability to handle various tasks and deal with high volume

• The individual must be comfortable working across various time-zones and regions

• Excellent verbal, written, and interpersonal communication skills and the ability to adapt their style based on audience

• An ability to quickly gain a thorough knowledge of SVB’s bank operations and products

• An interest in the technology sector and venture capital / private equity transactions