Senior Project Manager- Flexible Working Available

Key Responsibilities & Duties:

Key activities are:

• Client Reporting
• Manage Design and Consultants
• Lead health and safety and sustainability
• Co-ordinate M&E Services
• Manage cost Control
• Manage Programme and site progress
• Coordinate and lead sub-contractor packages
• Manage and organise Ardmore direct labour
• Contribute to the procurement process for subcontractors
• Oversee the call-off of materials
• Manage compliance with Building Control and NHBC

Key Areas of Responsibility:

• Take overall responsibility for the construction project. Maintain and enhance relations with the client, professional team, subcontractors, local authority, regulators and the general public. Attend weekly and monthly client meetings and prepare progress reports for the client.
• Manage the cost of construction within the budget allowed and variations agreed with the client and/or Ardmore Directors. Highlight variations from budget for a Directors decision. Review the monthly Contract Value Report (CVR) prepared by the commercial manager. Attend a monthly CVR meeting to explain the position to the Directors.
• Establish the site to provide a good working office and welfare environment in compliance with company norms and legal requirements.
• Manage the allocated site management and administrative personnel and take time to develop them individually to make use of their strengths and address their weaknesses, building them into a loyal team. Aim to inspire them through example.
• Understand and lead the design management process to ensure that information is delivered in good time and of sufficiently robust detail to achieve co-ordination and compliance with the specification, building regulations and supplier’s standards. 
• Take a close interest in the drawings and details provided to ensure that they are appropriate and practical to build, and use that knowledge to brief each supervisor personally.
• Understand the Ardmore quality management system and put in place active measures working through the supervisors to guarantee the quality of the completed work.
• Verify that the tender programme is achievable or modify it by agreement with the Directors to achieve the committed completion date. Identify the critical path and key components or suppliers and review with the commercial manager an achievable procurement schedule.
• Monitor carefully time and cost and report honestly to the Directors on a monthly basis.
• Take a leadership position in respect of site health and safety and commit personal time and effort in supporting and promoting the health and safety programme.
• Support environmental and sustainability initiatives. Ensure that the site is signed up to Considerate Constructors and that a site waste management plan is produced and updated. Make every effort to keep to standard working hours and minimise nuisance.
• Diligently follow the company sub-contract procurement procedures managed by the commercial manager. Support the commercial manager by attending and having an input into the two stage procurement process for each subcontract, to ensure that subcontractors clearly understand the programme, resources required and attendances available.
• Closely monitor subcontractor performance in respect of programme, quality and cost and take timely corrective action as necessary.
• Instil a culture of Ardmore supervisors ‘clearing the way’ for subcontractors, so that each subcontractor starts their work in a clean clear room and leaves it that way, and is able to gain efficiencies by having a run of such rooms or tasks.
• Work within company guidelines to minimise the use of direct labour in attendance on subcontractors. Closely monitor the cost of direct labour and non-productive personnel and plan deliveries to minimise double handling and wastage.
• Resource plant and materials to minimise down time and minimise the quantity of materials stored on site, double handling and wastage. Have a positive impact on this process by guiding commercial managers or assistant project managers ordering materials, so that only materials actually needed are ordered, rather than ordering a whole schedule when only part is required.
• Undertake continuing professional development to obtain a management grade CSCS card; SMSTS health and safety qualification; a good knowledge of the Building Regulations, BREEAM and the Code for Sustainable Homes; a working knowledge of Microsoft Project for Windows, Word and Excel; and a working knowledge of SMART Waste
• Address handover and aftersales issues. Put in place a process for completing O&M manuals and the health and safety file. Ensure that the client snagging is completed efficiently. Do not ignore issues raised but endeavour to resolve them before leaving site.
• Construction Director to deputise for Project Manager. On small sites, where there is no Construction/Site Manager the Project Manager will fulfil the duties of the Construction/Site Manager as well.  

Commercial

Each project will have a commercial manager, whose job is to handle all commercial aspects of the project including the procurement of subcontractors, the take-off and ordering of materials, monitoring and reporting of project cost and financial data. The role of the project manager is to support the commercial manager as detailed below

The Project Manager has the following duties:-

• Assist in the preparation and production of Procurement Programmes and lists of tendering contractors based on the head office procurement database subject to sign off by the Directors.
• Attend Part 2 Subcontractor procurement meetings with commercial staff
• Check and verify (by way of signature) Purchase Control Forms for compliance with budgetary constraints and the Building Contract
• Check and verify (by way of signature) Sub-Contractor and Consultant’s payments
• Active involvement in cost control such as resourcing levels compared to budgets, preliminaries expenditure generally and work packages
• See that surveyors take off quantities of materials in accordance with the required delivery schedule so as to maintain a flow of materials for construction without bringing materials to site too early.
• Contribution to Value Engineering exercises
• Advise site team and senior management on progress of the Works, identifying delays together with reasons
• Programme monitoring
• Confirmation that work (including that carried out by Sub-Contractors and Consultants) has been carried out in accordance with the Building Contract
• Assist in the verification of variation and loss and/or expense claims from Sub-Contractors and Consultants
• See that Consultants deliver timely and accurate design information for the procurement and construction processes.
• Manage the making good process associated with notified defects at practical competition and during the Rectification Process
• See that work accords with Planning Permission/other Statutory Requirements and identify any discrepancies from the Employer’s Requirements early
• Contribute to contractual correspondence
• Issue Directions to Sub-Contractors and Consultants
• Assist with contractual correspondence such as requests for extensions of time

Design

Each project will have a design manager, either full or part time, whose job is to handle all design aspects of the project including the development of the design in accordance with the employer’s requirements in a timely and buildable manner. The role of the project manager is to support the design manager as detailed below.

The Project Manager has the following duties:-

• Assist with the initial Design Risk Assessment
• Provide construction programme
• Assist in compilation of Procurement Schedule
• Be party to the production of the Risk Register
• Take an active role with DTM process
• Understand the ER's and project scope
• Have day-to-day control of the DM
• Be party to agreeing the stage payments for the design team
• Take an active role with VE issues
• Assess the buildability of designs
• Be party to the samples process
• Be actively involved with the site information gathering, site records for Code and BREEAM
• Be party to the design delivery programme
• Be party to and oversee the production and delivery of the health and safety file and operation and maintenance manuals at the end of the project.

Quality 

Ardmore does not employ quality managers as such but instead relies on its supervisors to ensure the accuracy and quality of the construction in strict accordance with the drawings, specifications and employers requirements. It is therefore very important that the project manager takes a lead and has confidence in the supervisors and their knowledge and dedication to a quality project.

The Project Manager has the following duties:- 

• Construct all mock ups and samples and achieve client sign off 
• Ensure that QA is considered in detail at the Part 2 subcontractor procurement meetings
• Be party to supplier reviews, site inspections and factory visits 
• Ensure that suppliers and manufacturers are carrying out third party site checks 
• Ensure that all trades have QA check sheets and they are using them 
• Ensure regular site QA photos are being taken
• Understand where the key QA risks are on the project
• Ensure that proof of training certs are checked
• Ensure that as built surveys are being compiled as works process
• See that the project report contains a detailed quality section and the client is asked to inspect and approve on quality issues 
• Be mindful where hold and witness points are
• Request that site testing is carried out 
• Oversee that site test records are being distributed  
• Ensure that supervisors know what elements of QA they are individually responsible for.
• Ensure that supervisors understand that they must build accurately to the drawings and may not vary the specification

Health and Safety

The Project Manager is responsible for the implementation of the company’s health and safety policy on site. Each project will have a dedicated health and safety manager, either resident or visiting. The role of the project manager is to provide leadership and uphold standards.

The Project Manager has the following duties:- 

• Review the Construction Phase Plan and delegate personnel so that all of the functions identified in the plan can be satisfactorily discharged. 
• Brief all Construction Managers and Supervisors on their role and ensure that they sign the Supervisors’ declaration in respect of their health and safety responsibilities. 
• Plan the strategy for the construction of the project in a way that will minimise health and safety hazards to the workforce.  Be aware that the safest method of proceeding must always be used.
• Organise any sub-contracting in a way that minimises risk and maximises the ability of the available site team to control the sub-contractor
• Ensure that the Part I and Part II prequalification of sub-contractors is carried out including the pre-start meeting, and that this is documented and that all insurances are checked and in place.
• Carry out the Ardmore in-house pre-start meeting for packages of work to be carried out by Ardmore or Sub contractors.  Ensure adequate competent supervision and an appropriate risk assessment and method statement for the package activities.
• Ensure that scaffolds and temporary works (propping, shoring etc.) are designed by a competent engineer and drawings produced that show clearly the requirements of the scheme, including the allowable loadings.
• Check that risk assessments and method statements are available for all significant activities and ensure that those supervising high risk items understand the requirements of the method statements.
• Always make the time to discuss safety issues with the Health and Safety Manager, review health and safety inspection reports, and ensure that the items on the report are actioned in a timely manner.  Once completed the report should be signed off and faxed to health and safety department at head office for verification and record keeping.
• Lead by example and by a determination not to tolerate poor safety performance.  Always consider health and safety ahead of production. 

Environment

The Project Manager is responsible for the implementation of the company’s environmental policy on site. It is crucial on all projects that Ardmore activities are carried out in a way that respects the local community and acts as a Considerate Constructor. If this is achieved then our work can proceed unhindered. Sites do not have an environmental manager but the required activities are spread through the project team as organised by the project manager.

The Project Manager has the following duties:- 

• Where required by contract conditions write or assist the Health and Safety department in writing a Construction Environmental Management Plan or Construction Logistics Plan.
• Brief all Construction Managers and Supervisors on their role within the plan
• Plan the strategy for the construction of the project in a way that will minimise environmental hazards and act as a good neighbour at all times.  
• Ensure that the Part I and Part II prequalification of sub-contractors is carried out including the pre-start meeting, and that this is documented and that environmental issues are discussed and agreed.
• Register the site into the Considerate Constructors Scheme
• Learn the Considerate Constructors protocols, be knowledgeable about the company processes and personally field Considerate Constructors audits
• Comply with the local authority agreed site working hours, normally 8-6 Monday to Friday, 8-1 Saturday and at no time Saturday afternoon, Sundays or Bank Holidays.
• Comply with the local authority agreed delivery routes and plan deliveries to minimise disruption both to the local community and the site.
• Personally deal with complaints from the public and regulators, and be prepared to meet with council officials to resolve noise and nuisance issues to a mutual satisfaction.
• Be responsible for establishing a Site Waste Management Plan within the BRE SMART Waste system. Learn the website and how to input data.
• Make and monitor arrangements for a member of the site team to input waste away data to SMART Waste on a weekly basis

Lead by example and by a determination not to tolerate inconsiderate attitudes towards the public.  

General (All Staff)

• Manage the performance of all staff assigned to you in accordance with legislation and company procedures.
• Undertake any reasonable duties expected of you.
• Attend and engage fully in any learning and development activities that are deemed appropriate by your line management.
• Carry out all work in accordance with health and safety and any other legal requirements.
• Embrace Fairness, Inclusion & Respect in line with the company’s strategy.
• Participate in team/business meetings as necessary.
• Participate and engage fully with the PDR process and constantly work to improve your individual, your team and the wider company performance.
• Follow and promote data protection principles in your own work and in your working environment.

This job description is not intended to be exclusive or exhaustive. It is an outline indication of the areas of activity and may be amended to reflect the changing needs of the organisation.

QUALIFICATIONS / TRAINING

Required*

NVQ Level 7 in Construction/Construction Degree

Chartered Member of CIOB

PDR training for managers

NHBC Standards

JCT contracts

MS Projects 2016

MDP3

Desirable

MSc in Construction Management / Project Management

Presentation skills

SKILLS / EXPERIENCE

Required*

Computer literacy with demonstrated experience in Microsoft Office Project (Word, Excel) and Internet

Knowledge of the Building Regulations, BREEAM and the Code for Sustainable Homes

Working knowledge of SMART Waste

Experience in negotiating and managing subcontracts 

Working knowledge of Microsoft Project for Windows, Word and Excel

Proven ability to manage a complex construction schedule with multiple deadlines, in-house and outside resources

Demonstrated planning and organisational skills, including the ability to anticipate tasks, set priorities, meet deadlines, and function smoothly under strict deadlines and shifting priorities